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Animal Conference

MEETING COMMUNITY NEEDS

Our staff works closely with each prospective grant applicant to answer questions and explain funding priorities.

Grant FAQs

Eligibility

     Grant proposals are considered from eligible organizations who:
  • Qualify as a 501(c)(3) nonprofit organization according to the Internal Revenue Service Code
  • Provide services in one of the following funding categories:
    • Arts & Culture
    • Education
    • Animal Wellbeing
    • Historic Preservation
    • Environmental Conservation
  • Serve Central Oklahoma, primarily the Oklahoma City metropolitan area, Oklahoma County and surrounding counties and communities.
Who is ineligible for a grant from the Kirkpatrick Foundation?
-Non-profits that fall under a different subsection of the IRS code
-Individuals
-Lobbying organizations
-Medical and/or health-related causes
-Social service causes
-Athletic programs
-Governmental entities
-Groups utilizing a fiscal sponsor unless previously approved
-Organizations currently funded by the Kirkpatrick Family Fund (excluding endowment matching grants)
My organization’s board of directors is not very active. Is that a concern in applying for a grant?
Funders can evaluate the viability of an organization by learning about its board of directors. This evaluation is a big part of a funders decision in awarding philanthropic support.
 
We expect that 100% of board members make a financial contribution to your organization in addition to providing their time and talents.
You will be asked during the application process for a list of board members, their affiliations and the percentage of the board that makes donations to your organization, and the total amount of board giving.
 
Be prepared to share information about organizational governance including bylaws, committee structure and strategic planning efforts.

Application process

How large are your grants?
The average grant awarded is $25,000 across both small and large grant categories. Grants are normally no larger than 10% of an organization’s current fiscal year’s operating expenses.
How often can my organization apply?
Applicants may submit one small or large grant application per year. We do not offer multi-year grants, so have a plan for future sustainability when you apply.
What types of requests should be avoided?
Capital campaigns
Endowments – Consider contacting the Kirkpatrick Family Fund to learn about their endowment match program.
Multi-year projects
Indirect costs
Foundation fees
Financial deficits
Scholarships
Event sponsorships
Salaries – unless the salary is project specific and will not continue when the project concludes.
My organization is applying for the first time. Should we apply for a small or large grant?
After you have thoroughly reviewed this FAQ and see a fit with your organization’s purpose and its needs, call the office to discuss next steps with the program officer. First time applicants are usually encouraged to apply for a small grant. Note, small grant requests are reviewed/awarded monthly, so if you require a fast response, the small grant program is recommended.
What is the deadline for applying for a small grant?
Small grants are reviewed monthly and there are no specific deadlines. However, please allow 60 days for review, meetings, and follow up information.
What are the deadlines for applying for a large grant? When will we know if a grant was awarded?
Large grants have a two-stage process which occurs twice per year. Letters of Inquiry are due June 1st and December 1st annually. Applicants will be notified within two weeks of the LOI deadline if they will be invited to progress to stage 2 of the large grant application process.

 

 Timeline  Cycle 1  Cycle 2
 Letter of Inquiry Due  June 1st  December 1st
 Deadline for  Stage 2 Application Submission  July 15th  January 15th

Deadline for submission through the grant portal is midnight the date of the deadline or on the following business day if it occurs on a weekend or holiday.

Why are there two stages for the large grant application and not for the small grant application?
The small grant program is designed to aid organizations for smaller programs and events and for those who need a faster response time. The application is not as rigorous. Conversely, the large grant program has additional information requirements. The process includes two stages to keep you from spending time writing a lengthy application and obtaining support materials for a program that we are not likely to fund.
We missed the grant deadline. Can we still submit an application?
To be fair to the other applicants, we will not accept applications after the deadline. You will have to apply in the next cycle.
My organization has many needs. How do we know what to apply for?
Applicants frequently make the mistake of trying to fit their needs to what they perceive to be the priority of the funder. Review our funding categories outlined on the website and how this may or may not correspond with your work. Then consider your most pressing needs and how this impacts your organization’s long-term growth and success. We encourage you to call and set an appointment to discuss further. Through the course of the conversation, you’ll learn more about the current priorities and limitations of the Kirkpatrick Foundation grants program and be able to share the current projects and challenges of your organization. During this interaction you will glean a better idea of what an appropriate request might look like and avoid common mistakes that might cause your request to go unfunded.
What financial information is required in the application?
-Statement of activities for the last two completed years
-Statement of financial position for the last completed year
-Organizational budget for the period of the grant
-Proposed project budget
My organization no longer has the credentials for accessing the Kirkpatrick Foundation’s grants portal. Can these credentials be reset?
Yes, please contact the program officer to request a transfer of your organization’s account and password reset. This will enable you to see all the previous grants your organization has submitted.
Can I just email my letter of inquiry rather than submit through the grant portal?
You are welcome to email an initial inquiry, but you will ultimately have to submit an LOI through the grant portal since it is a two-stage application process.

Consideration Process

Will we meet with the Kirkpatrick Foundation to present our request?
While you will not meet with the grants committee, you will be asked to meet with staff or staff will perform a site visit before a decision is made. You may also be asked several follow up questions by email or phone after you submit your grant.
When will we be notified if my organization received a large grant?
June 1st cycle – notification occurs following trustee meeting in late September
December 1st cycle – notification following trustee meeting in late March

During the Grant Period

My organization received a grant, now what?
You will receive a letter officially notifying you of the pending grant as well as a grant agreement that requires two signatures by officers of your organization. Once that agreement is signed and returned to us, your grant check will be processed and mailed to the address on file.
What reporting is required?
We welcome photos and updates through the course of the grant period. A final report is due within 30 days of the end of the grant period. This final report should be submitted via the online portal along with the final project financial summary.
Our project was not completed within the grant period. Can we request an extension?
Extensions are possible. Please call or email the program officer to discuss your specific circumstances.
What if a staff member relevant to the grant or our executive director leaves the organization during the grant period?
Please notify us so that we may update our records and discuss how this may impact the project for which the grant was awarded.
What recognition should I provide the Kirkpatrick Foundation?
Our logo is available to you for use in downloadable format on our website and we welcome it’s use in printed and/or web communications. We always appreciate the opportunity to review content on press releases, scripts and brochures in order to ensure consistency with our grant decision. We discourage being listed as an event sponsor but rather prefer to be recognized as a donor of your organization.
We would like to use the grant for something different than what the request involved. Is this possible?
Please contact the program officer to discuss proposed changes. However, be aware that the proposed change must serve the same general purpose as the original request outlined.

Declined Grants

   Grants may be declined for several reasons, though the most common is due to funding limitations. Your organization will receive a letter of declination with a 
   limited explanation. You are welcome to contact us to learn more about the reason your grant was declined.